Helmstay · for property managers
Review morning exceptions across the portfolio, approve dispatches, and keep owners informed — through dedicated text and WhatsApp lines. Nothing for your crew to install.
The portfolio, in practice
Helmstay keeps a separate record for every property. The morning digest, numbered replies, and owner forwards have been demonstrated end to end on our demo system. We verify your own setup during onboarding.
I · Morning digest
Unconfirmed turnovers, waiting approvals, and open issues — one morning text with numbered items. Reply with a number to see the details.
II · Approvals
Repair dispatches, handyman cost requests, and guest exceptions come to you for approval. Helmstay sends approved job packets and guest quotes; you arrange scheduling and payment.
III · Owners
“What's happening at my place?” gets a real answer the moment they ask — bookings, repairs, money — from the same record you run on. Plus a weekly note for every owner, without you writing it.
The price · portfolios bend, they don't multiply
The per-property rate comes down as you scale — it never just multiplies the single-property price.
Portfolio · 5+ properties, invoiced
Founding portfolio · base waived
Account base — $249/month
+ Software — $15/property/month
+ Messaging channel — billed at cost
We don't mark up carriers.
50 properties ≈ $999/mo software + channel at cost — about $19-26 per property all-in.
First 10 founding accounts: the account base is waived for life — $12/property, plus a one-time onboarding fee scoped to your rollout.
Pilot · 1–4 properties, assisted setup
Founding rate · first 10 accounts
per property · per month · list $179
Prove it on one property before the portfolio switch — the same product, with online checkout and assisted setup. We connect your PMS, add your crew, and check property facts before launch. Month-to-month, leave whenever.
Owners text the property's line like anyone else and get real answers from the record — bookings, repairs, money — plus their own weekly note. No login, no portal, nothing to teach them.
Nothing. Your crew texts dedicated Helmstay lines from their own phones, and we help them get started. Existing personal and group chats stay outside Helmstay. If someone writes in another language, you read it in yours.
No — it sits above the system you already run. OwnerRez is connected today; we assess other PMS connections before your pilot. Bookings stay where they are; nothing migrates.
Email us directly — a host answers, not a funnel. The pilot starts with a single property; the portfolio follows.